The online portal for company registration Nepal is the official digital gateway for incorporating businesses under Nepali law. For foreign companies, it promises speed, transparency, and reduced paperwork. In practice, however, small technical or compliance mistakes frequently cause rejections, delays, or complete restarts.
This guide explains the most common errors foreign investors make on Nepal’s online company registration portal, why they occur, and how to avoid them. If you are registering a subsidiary, joint venture, or private limited company from abroad, this article will help you move forward confidently and compliantly.
Nepal’s company incorporation process is administered through the Office of the Company Registrar (OCR). All applications must be submitted digitally through its official portal.
The portal supports:
Private Limited Companies
Public Companies
Branch offices
Liaison offices
Companies with foreign shareholding
While the system is functional, it is rule-driven and unforgiving. Even minor inconsistencies can trigger rejection.
Foreign companies are statistically more likely to face portal errors due to:
Overseas documentation formats
Differences in naming conventions
Notarisation and legalisation gaps
Misinterpretation of Nepali corporate law
Under the Companies Act 2006, OCR officers must verify that every upload matches statutory requirements exactly.
Company name rejection is the single biggest cause of delays.
Common mistakes
Using restricted or sensitive words
Choosing names similar to existing entities
Including foreign words without explanation
Mismatch between English and Nepali transliteration
Tip: Always reserve 2–3 alternate names before filing.
Foreign promoters must upload identity documents correctly.
Frequent issues
Expired passports
Blurred or cropped scans
Inconsistent passport numbers
Missing notarisation where required
OCR accepts only clear, legible, and consistent documentation.
The portal cross-checks information across multiple forms.
Typical mismatches
Name spelling differences
Address formatting inconsistencies
Date of birth not matching passport
Shareholding percentages not totaling 100 percent
Even a single mismatch can block approval.
Foreign founders often reuse templates from other countries.
That approach fails in Nepal.
Common errors
Objects clause too broad or vague
Capital structure not aligned with portal entries
Clauses contradicting Nepali law
All constitutional documents must comply with the Companies Act 2006 and OCR guidelines.
The portal requires precise capital declarations.
| Issue | Result |
|---|---|
| Capital entered in wrong currency | Application rejection |
| Capital not matching MoA | Manual review |
| Unrealistic valuation | Query from OCR |
Capital must be stated in NPR, even if investment is foreign.
The portal uses predefined activity codes.
Mistakes include
Selecting generic activities
Choosing regulated sectors without approval
Mismatch between activity and MoA objects
Some sectors require prior clearance under Foreign Investment and Technology Transfer Act 2019 (FITTA).
Foreign documents often require:
Notarisation
Consular attestation
Translation where applicable
Uploading uncertified documents almost always results in rejection.
Applications must be filed by an authorised person.
Common problems
No board resolution uploaded
Resolution not signed properly
Signatory name mismatch
OCR verifies authority rigorously for foreign companies.
The system does not autosave reliably.
Risks
Data loss
Incomplete forms
Duplicate submissions
Always prepare documents offline before starting.
OCR frequently raises clarifications.
Ignoring or delaying responses can lead to:
Application lapse
Restart requirement
Loss of priority
Timely follow-up is critical.
| Error Type | Frequency | Impact |
|---|---|---|
| Name rejection | Very High | Medium |
| Document mismatch | High | High |
| MoA errors | Medium | High |
| Capital mismatch | Medium | Medium |
| Missing notarisation | Low | Very High |
This matrix shows why professional pre-checks matter more than speed.
Conduct name availability search in advance
Align all spellings across documents
Use Nepal-specific MoA and AoA templates
Prepare notarised documents before filing
Validate capital and shareholding totals
Assign a local compliance coordinator
Following these steps dramatically reduces rejection risk.
Company registration via the portal is governed by:
Companies Act 2006
Foreign Investment and Technology Transfer Act 2019
OCR Directives and Circulars
Non-compliance can delay FDI approval, bank account opening, and repatriation rights.
For overseas investors, the portal is only one part of the journey.
Errors here affect:
Nepal Rastra Bank approvals
Tax registration
Employment compliance
Profit repatriation timelines
Professional oversight reduces risk and accelerates time-to-market.
The online portal for company registration Nepal is efficient when used correctly. Most delays faced by foreign companies stem from avoidable errors rather than systemic issues.
With proper preparation, compliant documentation, and expert guidance, foreign investors can complete registration smoothly and focus on building their Nepal operations.
Planning to register a company in Nepal from abroad?
Book a free consultation with our Nepal market-entry specialists to review your documents before submission and avoid costly portal errors.
Yes. All company registrations, including foreign-owned entities, must be filed through the OCR online portal.
If error-free, approval typically takes 7–15 working days. Errors can extend this timeline significantly.
Yes, but authorisation documents and notarised IDs are mandatory for acceptance.
You must correct the issue and resubmit. Some errors require restarting the entire process.
No. Separate approvals from relevant authorities may still be required depending on the sector.