If you are a foreign investor planning market entry, understanding Company Registrar Office Nepal procedures is critical. Every company form, from name reservation to annual filings, must pass through the Registrar’s system. A small mistake can delay incorporation by weeks. This guide explains, in plain language, how to submit company forms at the Company Registrar Office Nepal, whether online or in person, and how foreign companies can stay compliant from day one.
Written for international founders, CFOs, and legal teams, this article reflects current practice under Nepal’s Companies Act, 2006, and the operational guidelines of the Office of Company Registrar.
The Company Registrar Office Nepal, commonly called the OCR, is the government authority responsible for:
Registering companies incorporated in Nepal
Approving statutory forms and filings
Maintaining the official company database
Enforcing compliance under company law
For foreign companies, the OCR is the first and most important regulator you will deal with.
Submitting forms correctly is not just administrative. It affects:
Legal existence of your Nepal entity
Ability to open bank accounts
Eligibility for foreign direct investment approvals
Ongoing compliance and penalties
Late or incorrect filings can result in fines, rejection notices, or suspension of company status.
Foreign companies typically file the following categories of forms.
These establish your company as a legal entity.
Application for company registration
Memorandum of Association (MOA)
Articles of Association (AOA)
Shareholder and director details
Office address declaration
Filed after registration.
Share allotment notifications
Director appointment or change
Registered office change
Capital increase or restructuring
Mandatory every financial year.
Annual return
Financial statements submission
Shareholding confirmation
Foreign companies can submit forms online, offline, or using a hybrid approach.
The Nepal government encourages online filing for most forms.
Step-by-step process:
Create an OCR user account
Reserve a company name
Complete digital forms
Upload required documents
Pay registration fees online
Track approval status
Online filing reduces processing time and creates a digital compliance trail.
Certain cases still require physical submission.
You may need in-person filing when:
Documents originate outside Nepal
Notarized and legalized papers are required
OCR requests physical verification
Offline submissions are done at the OCR office in Kathmandu during official working hours.
Foreign investors often submit:
Forms online
Supporting documents physically
This balances speed with regulatory acceptance.
Foreign companies must prepare documents carefully. Missing papers are the top cause of rejection.
Common requirements include:
Passport copies of shareholders and directors
Board resolutions
Notarized MOA and AOA
Power of attorney for local representatives
Office lease agreement in Nepal
All foreign documents must be notarized and, where required, consularized.
Fees depend on authorized capital and company type.
| Authorized Capital (NPR) | Registration Fee (Approx.) | Notes |
|---|---|---|
| Up to 100,000 | Low fixed fee | Entry-level entities |
| 100,001 – 1,000,000 | Scaled fee | Most SMEs |
| Above 1,000,000 | Progressive slabs | Common for FDI |
Fees are paid electronically or via designated bank vouchers.
Avoid these frequent errors.
Using inconsistent shareholder names
Uploading unsigned MOA or AOA
Incorrect capital structure details
Missing notarization
Filing forms out of sequence
Even minor errors can reset the approval clock.
| Criteria | Online Filing | Offline Filing |
|---|---|---|
| Speed | Faster | Slower |
| Transparency | High | Medium |
| Paperwork | Reduced | Extensive |
| Foreign documents | Limited | Accepted |
| Tracking | Real-time | Manual |
Expert insight: Most foreign companies succeed fastest with a hybrid approach.
Typical timelines under normal conditions:
Name reservation: 1–3 working days
Company registration: 3–7 working days
Post-registration filings: 2–5 working days
Timelines can extend if clarifications are requested.
All OCR filings are governed by:
Companies Act, 2006
Company Registration Rules
Registrar Office directives and notices
Foreign investors should also align filings with FITTA 2019 and sector-specific laws.
Most foreign companies appoint local experts to:
Prepare compliant MOA and AOA
Liaise with OCR officers
Track application status
Respond to clarification notices
Maintain annual compliance calendars
This significantly reduces risk.
Follow these principles.
Use consistent legal names everywhere
Pre-validate documents before upload
Maintain a compliance checklist
File early, not at deadlines
Keep digital and physical copies
Professional discipline saves months later.
Online filing is preferred but not mandatory. Foreign companies often use a hybrid approach due to notarized documents.
Most registrations complete within 7 working days if documents are correct.
Yes, but a local authorized representative is strongly recommended.
Scanned documents are accepted initially, but originals may be requested.
Late filings can trigger monetary penalties and compliance notices.
The Company Registrar Office Nepal is the legal gatekeeper for your business. Correct form submission protects:
Your investment
Your reputation
Your long-term operational freedom
A compliant start avoids expensive corrections later.
If you are planning to register a company or file statutory forms in Nepal, do not leave OCR compliance to chance.
👉 Speak with a Nepal corporate compliance specialist to prepare, submit, and track your Company Registrar Office Nepal filings correctly the first time.
Submitting company forms at the Company Registrar Office Nepal is a structured legal process, not a formality. Foreign companies that understand the system, prepare documents correctly, and follow OCR procedures gain speed, certainty, and credibility. Whether filing online, offline, or hybrid, compliance with the Company Registrar Office Nepal is the foundation of a successful Nepal entry.