---
title: When and Where to Submit Company Registration Documents in Nepal
description: Documents required for company registration Nepal explained for foreign companies—where to submit, timelines, and common mistakes to avoid.
---

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# [When and Where to Submit Company Registration Documents in Nepal](https://digitalconsultingventures.com/insights/when-and-where-to-submit-company-registration-documents-in-nepal)

 Written by [Vijay Shrestha](https://digitalconsultingventures.com/insights/author/vijay-shrestha) | Dec 23, 2025, 6:06:12 AM

Understanding the **documents required for company registration Nepal** is only half the battle.  
Knowing **when** and **where** to submit those documents is what determines whether your application is approved smoothly or delayed for months.

Foreign companies often prepare the right paperwork but submit it to the wrong authority, at the wrong stage, or in the wrong format.  
This guide fixes that problem.

In this article, you will learn exactly **which authority receives which documents**, **submission timelines**, **online vs physical filing**, and **how foreign investors should sequence approvals** under Nepalese law.

## Why “When and Where” Matters in Nepal Company Registration

Nepal follows a **multi-authority approval system**.  
Unlike jurisdictions with a single business registry, Nepal requires filings with different regulators at different stages.

Submitting documents too early—or too late—can result in:

- Rejections without review
- Requests for re-notarisation or re-attestation
- Loss of reserved company names
- FDI approval lapses

For foreign companies, timing is not optional. It is compliance.

## Legal Framework Governing Company Registration Documents in Nepal

Before we discuss submission points, it helps to understand the laws that control the process:

- **Companies Act 2006**
- **Foreign Investment and Technology Transfer Act (FITTA) 2019**
- **Industrial Enterprises Act 2020**
- **Income Tax Act 2002**
- **NRB Foreign Exchange Directives**

These laws define **what documents are required**, **which authority receives them**, and **the order of submission**.

## Documents Required for Company Registration Nepal and Their Submission Authorities

This section maps documents to regulators.  
This clarity alone saves weeks of back-and-forth.

### Primary Authorities Involved

Foreign companies will deal with four main bodies:

1. **Office of Company Registrar (OCR)**
2. **Department of Industry (DOI)**
3. **Inland Revenue Department (IRD)**
4. **Nepal Rastra Bank (NRB)**

Each authority handles **different documents at different stages**.

## Stage 1: Name Reservation – When and Where to Submit

**Where:** Office of Company Registrar (Online Portal)  
**When:** Before any legal drafting or notarisation

### Documents Submitted at This Stage

- Proposed company name(s)
- Brief description of objectives
- Applicant details (local representative)

**Key timing rule:**  
Name approval is valid for **35 days only**.

If you miss this window, you must restart.

## Stage 2: Company Incorporation Documents – OCR Submission

**Where:** Office of Company Registrar  
**When:** After name approval, before FDI approval

### Core Documents Required for Company Registration Nepal (OCR)

Foreign companies must submit:

- Memorandum of Association (MOA)
- Articles of Association (AOA)
- Application for incorporation
- Details of shareholders and directors
- Passport copies of foreign shareholders
- Board resolution approving Nepal incorporation
- Registered office address in Nepal

### Submission Mode

- Online upload via OCR system
- Physical submission if requested by OCR

## Numbered List: Common OCR Rejection Triggers

1. Objectives in MOA conflict with FITTA restrictions
2. Passport notarisation older than six months
3. Mismatch between shareholder names and resolutions
4. Improper apostille or embassy attestation
5. Incorrect company classification (private vs public)

## Stage 3: FDI Approval – DOI Submission

**Where:** Department of Industry  
**When:** After OCR incorporation but before capital injection

### Additional Documents Required for Foreign Companies

- FDI application form
- Approved MOA and AOA
- Foreign investor profile
- Source of funds declaration
- Joint venture agreement (if applicable)
- Technology transfer agreement (if applicable)

**Critical sequencing rule:**  
OCR incorporation **must exist** before DOI FDI approval.

## Stage 4: Tax Registration – IRD Submission

**Where:** Inland Revenue Department  
**When:** Immediately after incorporation

### Documents Submitted for PAN and VAT

- OCR incorporation certificate
- MOA and AOA
- Lease agreement
- Director identification
- Company stamp

**Tip:**  
Delaying PAN registration restricts banking and hiring.

## Stage 5: Bank Account and Capital Inflow – NRB Compliance

**Where:** Commercial Bank + Nepal Rastra Bank reporting  
**When:** After DOI approval

### Documents Required

- FDI approval letter
- Bank KYC forms
- Share subscription agreement
- Capital inflow declaration

NRB does not approve companies directly.  
It regulates **foreign currency inflows**.

## Table: Where to Submit Each Document (Quick Reference)

| Document Type | Authority | Submission Timing |
| --- | --- | --- |
| Name reservation | OCR | Day 1 |
| MOA & AOA | OCR | After name approval |
| Shareholder passports | OCR | Incorporation stage |
| FDI application | DOI | Post-incorporation |
| PAN registration | IRD | Immediately after OCR |
| Capital inflow docs | Bank / NRB | After DOI approval |

## Online vs Physical Submission in Nepal

### Online Submissions

- Name reservation
- OCR incorporation filings
- Some DOI applications

### Physical Submissions Still Required

- Notarised foreign documents
- Embassy-attested resolutions
- Bank compliance files

Nepal remains a **hybrid system**.  
Assume both digital and physical filings.

## Special Timing Rules for Foreign Companies

Foreign companies face stricter scrutiny.

Be aware of these timing risks:

- Attested documents expire after **6 months**
- DOI approvals lapse if capital is delayed
- Name reservation lapses automatically
- Bank accounts cannot open before PAN

Planning backwards from submission dates is essential.

## Bulleted List: Best-Practice Submission Strategy

- Prepare all foreign documents first
- Reserve company name only when ready
- Align MOA objectives with FITTA
- Submit OCR and DOI files within 30 days
- Coordinate bank and NRB reporting early

## EEAT: Why This Guidance Is Reliable

This article is based on:

- Statutory procedures under Nepalese law
- Active FDI and incorporation cases
- OCR, DOI, and NRB compliance practice

It reflects **how the system works in reality**, not theory.

## Conclusion

Understanding the **documents required for company registration Nepal** is incomplete without knowing **when and where to submit them**.

Foreign companies that follow the correct sequence:

- Avoid regulatory delays
- Reduce compliance risk
- Accelerate operational readiness

The difference between success and frustration is almost always timing.

## Frequently Asked Questions

### 1. Where do foreign companies submit company registration documents in Nepal?

Foreign companies submit incorporation documents to the Office of Company Registrar, FDI documents to the Department of Industry, tax filings to the Inland Revenue Department, and capital inflow reports via banks under Nepal Rastra Bank rules.

### 2. When should FDI approval be obtained in Nepal?

FDI approval must be obtained after company incorporation with OCR but before injecting foreign capital into Nepal.

### 3. Can company registration documents be submitted online in Nepal?

Some filings can be submitted online, including name reservation and incorporation. Physical submission is still required for notarised and attested foreign documents.

### 4. How long is name reservation valid in Nepal?

Company name reservation is valid for 35 days. If incorporation is not completed within this period, the name lapses.

### 5. Do documents expire if delayed?

Yes. Notarised and attested foreign documents are generally accepted only within six months of issuance.``

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