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Payroll Outsource & HRIS Services In Nepal
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Unlock the Power of Seamless Payroll and HRIS Solutions
Managing payroll and workforce operations in Nepal comes with its own set of challenges. Staying compliant with evolving local regulations while ensuring efficient HR processes can be daunting. Non-compliance risks can result in financial penalties, operational disruptions, and a negative impact on employee trust—hindering your organisation’s growth and reputation.
At Digital Consulting Ventures, we specialise in turning these challenges into opportunities. With our seamless payroll management services and cutting-edge HRIS implementation solutions, we help businesses in Nepal stay compliant, efficient, and ready for growth. From simplifying complex payroll processes to optimising workforce management, our tailored solutions empower your organisation to operate confidently and effectively.
Vijay Shrestha CA
Head of Accounting & Payroll
Our Tailored Outsource Payroll & HRIS Services
DCV's Outsourced Payroll team provides end-to-end payroll services, ensuring accurate payments and compliance with complex regulations. Our scalable solution, offers a flexible alternative to an in-house payroll department.
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1. Project Kickoff
The project begins with an initial kickoff meeting to align goals, clarify requirements, and outline the implementation roadmap. This session will include key stakeholders from both the client and the service provider to ensure a shared understanding of deliverables, timelines, and expectations.
Activities in this phase:
- Introduce project teams and assign responsibilities.
- Define key objectives and success criteria for the project.
- Finalise a detailed project plan, including timelines and milestones.
- Establish communication protocols and reporting structure.
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2. Data Collection & Validation
The client will provide all necessary data, including employee records, payroll details, and compliance requirements. The service provider will validate this data for completeness and accuracy before proceeding.
Activities in this phase:
- Collect employee data, including salary details, statutory requirements, and benefits.
- Validate and cleanse data to ensure accuracy for migration.
- Document and address any gaps or inconsistencies.
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3. HRIS System Configuration
The HRIS system will be configured to align with the client’s specific payroll and compliance requirements, ensuring seamless integration and scalability.
Activities in this phase:
- Customize HRIS workflows for payroll, leave, attendance, and compliance needs.
- Configure payroll rules for calculations, deductions, and statutory filings as per Nepalese regulations.
- Set up employee self-service functionalities.
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4. Payroll Process Implementation
The payroll processing system will be implemented and tested to ensure accurate calculations and compliance with statutory obligations.
Activities in this phase:
- Execute payroll processing for a test cycle with sample data.
- Verify accuracy in calculations for salaries, deductions, and benefits.
- Ensure compliance with statutory filings (e.g., Social Security Fund, provident fund, taxes).
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5. User Acceptance Testing (UAT)
The HRIS and payroll system will be tested thoroughly to confirm readiness for full implementation.
Activities in this phase:
- Perform end-to-end testing of payroll processes and system functionalities.
- Gather feedback from HR teams and employees.
- Address and resolve any issues or discrepancies.
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6. Go-Live
The system will be officially launched, with payroll processing fully operational and the HRIS system made available to all users.
Activities in this phase:
- Execute live payroll processing for the first cycle.
- Ensure all employees have access to self-service portals.
- Monitor and validate system performance during the go-live phase.
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7. Payroll Processing
- Calculate employee salaries, including basic pay, overtime, bonuses, and allowances.
- Manage statutory deductions such as Provident Fund (PF), Social Security Fund (SSF), and income taxes.
- Handle payroll for all employment types: full-time, part-time, and contractual staff.
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8. Statutory Compliance
- Ensure adherence to Nepalese labor laws and tax regulations.
- Prepare and file statutory reports such as SSF contributions, tax returns, and provident fund submissions.
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9. Reporting
- Provide detailed payroll reports, including:
- Payslips for employees.
- Monthly and annual tax summaries.
- Statutory compliance reports.
- Provide detailed payroll reports, including:
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10. Employee Support
- Address employee queries related to payroll, deductions, and tax documentation.
- Ensure timely delivery of payslips and access to year-end tax statements.
Advantages
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Secure, online access to payroll, HR and accounting data.
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You choose the service level that suits your business.
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Automatic updates to meet changes in statutory legislation.
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Unlimited helpdesk support from our team of experts.
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Employee Self Service option for payslip delivery.
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Minimises administration and infrastructure costs.
Master Payroll Management in Nepal with Confidence!
Navigate Nepal’s complex payroll laws with our comprehensive guide for multinational companies.
Inside, you’ll discover:
- Key regulations to ensure compliance.
- Step-by-step payroll processes.
- Expert tips to overcome common challenges.
Streamline operations and empower your workforce in Nepal’s evolving market.
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