Documents Needed for Online Company Registration in Nepal

If you are a foreign company planning market entry, online company registration Nepal is now the fastest and most transparent route. Yet most delays happen because documents are incomplete, inconsistent, or improperly notarised. In this guide, I break down every document you need, why regulators ask for it, and how to prepare it correctly the first time.

This article is written specifically for foreign founders, CFOs, and legal teams who want clarity, compliance, and speed—without trial and error.

What “online company registration Nepal” actually means

Online registration does not mean a single click process. It refers to digitally filed applications across multiple authorities, supported by physical verification where required.

For foreign investors, online company registration Nepal typically involves:

• Office of Company Registrar (OCR)

• Department of Industry (DOI) for FDI approval

• Nepal Rastra Bank (NRB) for capital inflow

• Inland Revenue Department (IRD)

Each authority asks for specific documents. Consistency across them is critical.

Legal framework governing document requirements

Your documents are assessed under these core laws and guidelines:

• Companies Act, 2006

• Foreign Investment and Technology Transfer Act (FITTA), 2019

• Foreign Investment and Technology Transfer Rules, 2021

• Industrial Enterprises Act, 2020

• Nepal Rastra Bank Foreign Exchange Directives

• Income Tax Act, 2002

Understanding this framework strengthens your credibility and speeds approvals.

Core documents for online company registration Nepal (foreign-owned company)

Below is the master checklist. Missing even one item can stall the entire process.

1. Foreign parent company documents

These establish the legal existence of the foreign investor.

• Certificate of Incorporation of the foreign company

• Memorandum and Articles of Association

• Company profile or business registration extract

• Board Resolution approving investment in Nepal

• Shareholding structure of the foreign entity

All documents must be notarised and apostilled or consularised, depending on country of origin.

2. Shareholder and director identification documents

Nepal applies strict KYC and AML standards.

Required documents:

• Passport copy of each foreign shareholder

• Passport copy of proposed directors

• Recent passport-sized photographs

• Address proof (utility bill or bank statement)

These documents are used across DOI, OCR, and NRB filings.

3. Proposed company documents in Nepal

These define the local entity you are creating.

• Proposed company name (3 alternatives)

• Memorandum of Association (Nepal entity)

• Articles of Association (Nepal entity)

• Registered office address in Nepal

• Share capital structure and ownership split

Drafting errors in MoA or AoA are among the top reasons for rejection.

4. Foreign Direct Investment (FDI) approval documents

For foreign companies, FDI approval is mandatory before OCR registration.

You must submit:

• FDI application form (online via DOI portal)

• Project report or business plan

• Investment schedule and funding timeline

• Technology transfer details, if applicable

Your project report should clearly explain revenue model, employment impact, and sector eligibility.

5. Capital commitment and banking documents

Nepal Rastra Bank closely monitors capital inflows.

Documents include:

• Bank reference letter from foreign bank

• Commitment letter for capital investment

• Proposed capital repatriation plan

• Source of funds declaration

These documents ensure foreign exchange compliance.

Document requirements by authority (comparison table)

Insight: Alignment across all authorities reduces registration time by up to 40 percent in practice.

Additional documents often overlooked by foreign companies

Many foreign founders assume these come later. They do not.

• Office lease agreement (even virtual office)

• Consent letter from property owner

• Power of Attorney for local representative

• Specimen signatures of directors

• Declaration of ultimate beneficial ownership (UBO)

Preparing these early avoids last-minute bottlenecks.

Online submission vs physical verification: what stays offline

While online company registration Nepal is digital-first, some steps still require physical handling.

Submitted online

• FDI application

• Company incorporation forms

• Tax registration application

Physically verified

• Original notarised documents

• Bank capital deposit slips

• Stamp duty documents

Understanding this hybrid model helps you plan timelines realistically.

How notarisation and apostille should be done

Incorrect notarisation is one of the costliest mistakes.

General rule:

• Hague Convention countries → Apostille

• Non-Hague countries → Embassy or consular legalisation

Documents must be notarised before apostille or consularisation. Reversing the order invalidates them.

Timeline impact of document readiness

Well-prepared documents directly affect speed.

1. Document preparation: 7–14 days

2. FDI approval: 10–15 working days

3. OCR registration: 3–5 working days

4. Tax and bank setup: 5–7 working days

Total average timeline: 25–40 days, depending on sector and clarity.

Common document mistakes foreign companies make

Avoid these recurring errors:

• Mismatch between MoA and project report

• Unclear ownership percentages

• Expired passport copies

• Generic board resolutions

• Non-compliant business objectives

Professional review before submission saves weeks.

Why professional assistance matters for online company registration Nepal

Foreign investors face higher scrutiny than local founders.

Expert support ensures:

• Documents aligned with Nepal law

• Faster DOI and NRB approvals

• Zero resubmission cycles

• Bank-ready compliance files

This is especially critical if you plan profit repatriation later.

Call to action: Start your Nepal registration the right way

If you are planning online company registration Nepal, document accuracy is everything. Our team supports foreign companies from document drafting to final approval, including FDI, banking, tax, and compliance setup.

👉 Book a free consultation to review your documents before submission and avoid costly delays.

Conclusion: Documents define your success in online company registration Nepal

Online company registration Nepal has simplified market entry—but only for investors who prepare correctly. With the right documents, aligned filings, and legal clarity, Nepal can be one of South Asia’s most efficient destinations for foreign expansion.

Prepare once. Register right. Scale with confidence.

Frequently Asked Questions (People Also Ask)

Is online company registration Nepal fully digital?

No. Applications are online, but original documents still require physical verification by authorities.

Do foreign documents need apostille for Nepal?

Yes. Hague Convention countries require apostille. Others need embassy legalisation.

Can a foreigner be the sole shareholder?

Yes. Nepal allows 100 percent foreign ownership in most approved sectors.

Is a local director mandatory?

No. Foreign directors are allowed, but a local representative is recommended.

How much capital is required for FDI registration?

Minimum foreign investment is NPR 20 million, subject to sector rules.