Documents Needed for Online Portal Submission for Company Registration in Nepal

Nepal’s official online portal for company registration allows foreign investors to incorporate businesses easily. Understanding exactly which documents must be submitted is essential to avoid delays or rejection. This guide details every required document for registration via Nepal’s OCR portal – from the Memorandum of Association (MOA) and passport copies to investment approval letters. With our expert assistance, you’ll complete your submission smoothly and in full compliance.

Why Use Nepal’s Online Registration Portal?

Nepal’s Office of Company Registrar (OCR) has modernized incorporation with a fully online system. The OCR portal lets you reserve a company name, fill out the registration form, upload all required documents, and pay fees without visiting any office. This portal operates 24/7, so applications can be submitted at any time from anywhere. The streamlined process cuts paperwork and speeds up approval for compliant filings.

Key benefits of the OCR portal include:

• 24/7 Accessibility: The portal is always open, even outside office hours.

• Integrated Workflow: Name reservation, document upload, and fee payment are all handled in one place.

• Real-Time Tracking: Applicants can monitor application status online and respond instantly to OCR queries.

This digital system saves time and ensures accuracy, which is crucial when navigating Nepal’s company law and foreign investment rules.

Documents Required on Nepal’s Online Portal for Company Registration

When submitting your application through the OCR portal, you must upload several core documents. The essential items include:

• Company Registration Application (Annex I): The official OCR form completed online.

• Memorandum and Articles of Association (MOA & AOA): The company’s founding documents detailing its objectives and governance, signed and thumb-printed.

• Shareholder/Director IDs: Scans of Nepalese citizenship certificates (or passports for foreign promoters) and passport-sized photos.

• Registered Office Proof: A valid address proof in Nepal, such as a rental agreement or utility bill for the company’s office (if rented, include the landlord’s Nepali citizenship copy).

• Paid-up Capital Confirmation: A bank statement or deposit certificate showing that the initial capital has been deposited in a Nepalese bank, as required by law.

• Registration Fee Payment: The bank voucher or online payment receipt for the OCR registration fee (based on authorized capital). Keep this handy for your records.

Additional Requirements for Foreign Investors

Foreign-owned companies have extra documentation requirements:

• Passport and Visa: Notarized copies of each foreign investor’s passport (with a valid Nepal visa or residence permit). These must be certified in English or Nepali.

• Investment Approval: An official approval letter from Nepal’s Department of Industry (mandatory for foreign investment under the Foreign Investment and Technology Transfer Act).

• Board Resolution: A resolution of the parent company’s board authorizing the Nepal registration (required for branch or liaison office setups).

• Power of Attorney: If a local representative (agent or attorney) is filing documents on your behalf, provide a notarized Power of Attorney authorizing them to act for the company.

• Parent Company Documents (Branches/Liaisons): Notarized copies of the foreign parent’s charter, certificate of incorporation, MOA and AOA, and English translations of these documents.

• Initial Capital Deposit: Evidence of the agreed foreign investment, typically a bank certificate showing funds transferred into Nepal for the branch capital.

• NRN-Invested Businesses: Non-Resident Nepali (NRN) investors use Nepali citizenship documents instead of passports. If their investment funds originate abroad, they must still obtain Department of Industry approval like other foreign investors. Otherwise, NRN companies follow the same requirements as local companies.

Step-by-Step Online Submission Guide

1. Reserve a Company Name. Log in to the OCR portal and submit up to three name options, then pay the reservation fee. Await OCR’s approval (usually in a few days).

2. Complete the Online Form. In the portal, select “New Company Registration” and fill out Annex I with company details (type, address, directors, capital).

3. Prepare and Upload Documents. Scan all required documents (as listed above). Upload the signed MOA and AOA, IDs of promoters, office address proof, capital deposit slip, and any foreign approvals.

4. Pay Registration Fees. Submit the OCR fee electronically via bank voucher or e-payment. The fee is based on your authorized capital. Keep the receipt as proof.

5. Download the Incorporation Certificate. Once OCR reviews and approves your submission (typically within 5–7 working days), the portal will issue a digital Company Registration Certificate. You can then register for PAN/VAT at the tax office and comply with local registrations.

By following each step carefully and submitting a complete documents set, you minimize back-and-forth. Our team can assist with each stage to avoid common errors and expedite approval.

Ready to Incorporate?

Preparing every required document before submission is the key to success on Nepal’s OCR portal for company registration. Our specialists ensure that your application is error-free and fully compliant with Nepal’s laws. We handle all paperwork—from drafting MOA/AOA to securing foreign investment clearances—so you can focus on your business. Contact us today to book a consultation and let us guide you through a smooth, efficient company registration in Nepal.