If you are a foreign company planning to enter Nepal, understanding the documents required for company registration Nepal is the first real hurdle. Nepal has moved much of the incorporation process online. However, many applications still get delayed due to poorly prepared digital documents.
This guide explains exactly how to digitally prepare documents for online company registration in Nepal, what formats work, common mistakes to avoid, and how foreign promoters can streamline approvals from day one.
Written for international founders, CFOs, and expansion teams, this article combines legal accuracy, practical workflows, and insider compliance insight.
Nepal’s Office of Company Registrar accepts online filings. But “online” does not mean “informal.” Every document must meet strict technical and legal standards.
Digitally prepared documents help you:
Avoid OCR rejections
Reduce approval timelines
Prevent repeated resubmissions
Create audit-ready records
Support future FDI, tax, and banking processes
For foreign companies, digital accuracy is even more critical due to notarisation and apostille requirements.
All online company registrations are processed through Office of Company Registrar (OCR Nepal) under the Companies Act, 2006.
OCR Nepal verifies:
Legal validity of documents
Digital clarity and format
Promoter and director information
Compliance with foreign investment rules
Any mismatch between scanned documents and entered data triggers rejection.
Before preparing documents digitally, you must know what is required.
Application for Company Registration
Memorandum of Association (MOA)
Articles of Association (AOA)
Promoters’ identification documents
Board resolution (foreign parent)
Company registration certificate (foreign parent)
Power of Attorney (if applicable)
Each document must be digitally prepared in line with OCR standards.
Never scan drafts.
Ensure that:
Names match passports exactly
Shareholding percentages total 100%
Business objectives align with Nepal’s negative list
Addresses are consistent across documents
Once signed, no manual edits should be made on scanned files.
OCR Nepal does not publish formal scan guidelines, but based on approvals:
Resolution: 300 DPI
Format: PDF (preferred)
Color: Grayscale or color
Orientation: Portrait
File size: Under 5 MB per document
Blurry scans are the #1 cause of rejection.
File naming helps internal OCR verification.
Recommended structure:
MOA_CompanyName.pdf
AOA_CompanyName.pdf
Passport_DirectorName.pdf
Resolution_ForeignParent.pdf
Avoid symbols, commas, or spaces at the start of file names.
The Memorandum and Articles of Association are the backbone documents.
Digitally prepared MOA and AOA must:
Be signed by all promoters
Include witness signatures
Match the online application text word-for-word
Reflect correct paid-up capital
Any mismatch between uploaded MOA/AOA and portal inputs leads to rejection.
Foreign promoters must submit passport copies.
Best practice:
Scan the photo page only
Ensure MRZ (machine-readable zone) is visible
Avoid cropped edges
Combine multiple passports into one PDF if required
Unclear passport scans delay both company registration and future PAN issuance.
Foreign companies must provide a board resolution approving Nepal incorporation.
Digitally prepared resolutions must include:
Company letterhead
Date and resolution number
Explicit Nepal entity approval
Director authorization
Company seal (if applicable)
If issued outside Nepal, notarisation and apostille may be required.
Many rejections are avoidable.
Uploading unsigned documents
Scanning photos instead of documents
Using mobile phone scans with shadows
Mismatch in names and spellings
Over-compressed PDFs
Even minor inconsistencies can restart the review cycle.
Create OCR online account
Fill company details
Upload digitally prepared documents
Submit application
OCR verification
Certificate issuance
Digitally correct documents reduce processing from weeks to days.
| Criteria | Manual / Poor Scans | Proper Digital Preparation |
|---|---|---|
| OCR approval time | 2–4 weeks | 5–10 working days |
| Rejection risk | High | Low |
| FDI readiness | Weak | Strong |
| Bank account opening | Delayed | Faster |
| Compliance audit | Difficult | Easy |
This difference directly impacts foreign entry timelines.
Yes, in most cases.
Documents originating outside Nepal often require:
Notarisation
Apostille (Hague Convention countries)
Consular attestation (non-Hague countries)
Digitally scanned copies must clearly show stamps and seals.
Digital document preparation must align with:
Companies Act, 2006
Foreign Investment and Technology Transfer Act, 2019
Investment and Technology Transfer Rules
OCR operational guidelines
Incorrect digital formats may breach procedural compliance even if content is correct.
Based on real OCR filings
Reflects current online practices
Written by professionals handling foreign incorporations
Aligned with Nepal government procedures
This is not theoretical guidance. It reflects how approvals actually work.
Foreign companies need MOA, AOA, passport copies, foreign company certificates, board resolutions, and online application forms.
Yes. OCR Nepal accepts scanned PDFs if they are clear, signed, and correctly formatted.
Foreign-issued documents usually require notarisation and apostille before scanning and upload.
Well-prepared digital submissions are typically approved within 5–10 working days.
Yes. Poor digital records often cause delays during FDI, PAN, and bank account approvals.
Preparing the documents required for company registration Nepal is not just about content. Digital accuracy determines speed, approval success, and future compliance.
Foreign companies that invest time in proper digital preparation:
Get faster OCR approvals
Reduce compliance risk
Build a clean legal foundation for FDI and scaling
If you want your Nepal entry to be smooth, digital preparation is non-negotiable.
Planning to register a company in Nepal as a foreign investor?
Speak with our Nepal incorporation specialists for document templates, digital compliance checks, and end-to-end registration support.