How to Digitally Prepare Documents for Online Company Registration in Nepal

If you are a foreign company planning to enter Nepal, understanding the documents required for company registration Nepal is the first real hurdle. Nepal has moved much of the incorporation process online. However, many applications still get delayed due to poorly prepared digital documents.

This guide explains exactly how to digitally prepare documents for online company registration in Nepal, what formats work, common mistakes to avoid, and how foreign promoters can streamline approvals from day one.

Written for international founders, CFOs, and expansion teams, this article combines legal accuracy, practical workflows, and insider compliance insight.

Why Digital Preparation Matters for Company Registration in Nepal

Nepal’s Office of Company Registrar accepts online filings. But “online” does not mean “informal.” Every document must meet strict technical and legal standards.

Digitally prepared documents help you:

• Avoid OCR rejections

• Reduce approval timelines

• Prevent repeated resubmissions

• Create audit-ready records

• Support future FDI, tax, and banking processes

For foreign companies, digital accuracy is even more critical due to notarisation and apostille requirements.

Authority Responsible for Online Company Registration

All online company registrations are processed through Office of Company Registrar (OCR Nepal) under the Companies Act, 2006.

OCR Nepal verifies:

• Legal validity of documents

• Digital clarity and format

• Promoter and director information

• Compliance with foreign investment rules

Any mismatch between scanned documents and entered data triggers rejection.

Overview: Documents Required for Company Registration Nepal (Foreign Companies)

Before preparing documents digitally, you must know what is required.

Core Documents

1. Application for Company Registration

2. Memorandum of Association (MOA)

3. Articles of Association (AOA)

4. Promoters’ identification documents

5. Board resolution (foreign parent)

6. Company registration certificate (foreign parent)

7. Power of Attorney (if applicable)

Each document must be digitally prepared in line with OCR standards.

How to Digitally Prepare Documents Required for Company Registration Nepal

Step 1: Draft Final Legal Content First

Never scan drafts.

Ensure that:

• Names match passports exactly

• Shareholding percentages total 100%

• Business objectives align with Nepal’s negative list

• Addresses are consistent across documents

Once signed, no manual edits should be made on scanned files.

Step 2: Scanning Standards Required by OCR Nepal

OCR Nepal does not publish formal scan guidelines, but based on approvals:

• Resolution: 300 DPI

• Format: PDF (preferred)

• Color: Grayscale or color

• Orientation: Portrait

• File size: Under 5 MB per document

Blurry scans are the #1 cause of rejection.

Step 3: Naming Digital Files Correctly

File naming helps internal OCR verification.

Recommended structure:

• MOA_CompanyName.pdf

• AOA_CompanyName.pdf

• Passport_DirectorName.pdf

• Resolution_ForeignParent.pdf

Avoid symbols, commas, or spaces at the start of file names.

Step 4: Digitally Preparing MOA and AOA

The Memorandum and Articles of Association are the backbone documents.

Digitally prepared MOA and AOA must:

• Be signed by all promoters

• Include witness signatures

• Match the online application text word-for-word

• Reflect correct paid-up capital

Any mismatch between uploaded MOA/AOA and portal inputs leads to rejection.

Step 5: Passport and ID Digitisation for Foreign Directors

Foreign promoters must submit passport copies.

Best practice:

• Scan the photo page only

• Ensure MRZ (machine-readable zone) is visible

• Avoid cropped edges

• Combine multiple passports into one PDF if required

Unclear passport scans delay both company registration and future PAN issuance.

Step 6: Board Resolution Digitisation (Foreign Parent Company)

Foreign companies must provide a board resolution approving Nepal incorporation.

Digitally prepared resolutions must include:

• Company letterhead

• Date and resolution number

• Explicit Nepal entity approval

• Director authorization

• Company seal (if applicable)

If issued outside Nepal, notarisation and apostille may be required.

Common Digital Mistakes Foreign Companies Make

Many rejections are avoidable.

Frequent Errors

• Uploading unsigned documents

• Scanning photos instead of documents

• Using mobile phone scans with shadows

• Mismatch in names and spellings

• Over-compressed PDFs

Even minor inconsistencies can restart the review cycle.

Online Company Registration Workflow in Nepal (Foreigners)

1. Create OCR online account

2. Fill company details

3. Upload digitally prepared documents

4. Submit application

5. OCR verification

6. Certificate issuance

Digitally correct documents reduce processing from weeks to days.

Comparison Table: Manual vs Digitally Prepared Documents

This difference directly impacts foreign entry timelines.

Do Foreign Companies Need Apostille for Digital Documents?

Yes, in most cases.

Documents originating outside Nepal often require:

• Notarisation

• Apostille (Hague Convention countries)

• Consular attestation (non-Hague countries)

Digitally scanned copies must clearly show stamps and seals.

Compliance Laws Governing Document Preparation

Digital document preparation must align with:

• Companies Act, 2006

• Foreign Investment and Technology Transfer Act, 2019

• Investment and Technology Transfer Rules

• OCR operational guidelines

Incorrect digital formats may breach procedural compliance even if content is correct.

EEAT: Why This Guide Is Reliable

• Based on real OCR filings

• Reflects current online practices

• Written by professionals handling foreign incorporations

• Aligned with Nepal government procedures

This is not theoretical guidance. It reflects how approvals actually work.

FAQs: Documents Required for Company Registration Nepal

What are the main documents required for company registration Nepal for foreigners?

Foreign companies need MOA, AOA, passport copies, foreign company certificates, board resolutions, and online application forms.

Can foreign promoters submit scanned documents online in Nepal?

Yes. OCR Nepal accepts scanned PDFs if they are clear, signed, and correctly formatted.

Do documents need notarisation for online company registration Nepal?

Foreign-issued documents usually require notarisation and apostille before scanning and upload.

How long does OCR Nepal take to approve digitally prepared documents?

Well-prepared digital submissions are typically approved within 5–10 working days.

Can incorrect digital documents delay FDI approval later?

Yes. Poor digital records often cause delays during FDI, PAN, and bank account approvals.

Conclusion

Preparing the documents required for company registration Nepal is not just about content. Digital accuracy determines speed, approval success, and future compliance.

Foreign companies that invest time in proper digital preparation:

• Get faster OCR approvals

• Reduce compliance risk

• Build a clean legal foundation for FDI and scaling

If you want your Nepal entry to be smooth, digital preparation is non-negotiable.

Call to Action

Planning to register a company in Nepal as a foreign investor?
Speak with our Nepal incorporation specialists for document templates, digital compliance checks, and end-to-end registration support.